Digital payroll management.
Save time and money by automating the electronic sending of payroll statements.
The manual sending of payroll statements in paper form ties up enormous resources and must also be viewed critically with regard to the security of sensitive data. That is why it’s time for you to switch to digital remuneration statements too. Reduce the burden on your HR department by digitally and automatically sending payroll statements with FTAPI SecuFlows in the future. You benefit in two ways: Firstly, you free up resources that can be used for more important things and secondly, you fulfil all requirements regarding data protection and GDPR.
Send payroll statements digitally. Digitise and automate the entire process with FTAPI after your payroll statements are created.
Efficient automated distribution process
It only takes a few clicks and minutes for the digital payslips to reach your employees from your system – no matter how many there are. After the transfer from your accounting system (e.g. SAP, DATEV, Navision), FTAPI SecuFlows takes over the sending process completely automatically.
Salary statement by email or ePost letter
Digital remuneration statements can be delivered with FTAPI SecuMails or as an automated ePost letter. It is even possible via a secure employee portal. This way you can reach all employees, even if they do not have their own email address or access to HR systems. FTAPI ensures that everyone is reached.
GDPR-compliant salary statement
Strict data protection regulations can only be truly complied with using digital payroll management. The documents are highly securely encrypted and can only be opened by the recipient. Automatic download confirmations allow you to track the delivery of each individual document.
Secure and transparent communication
Employees can view their statements at any time via the online portal. If necessary, they can also submit encrypted queries via this channel to the people handling the matter. This means that the entire process surrounding HR documents is GDPR-compliant.
FTAPI works with any accounting system
We also connect FTAPI to your payroll system. For this purpose we use standard interfaces as well as native integrations.
Equans Switzerland is sending paper payslips into retirement
Find out here how Equans Switzerland is saving around CHF 10,000 annually in paper and postage costs by switching to digital payroll with FTAPI!
Do you want to know how you can implement digital payroll management with FTAPI?
Get personal advice from our experts.
Digital payroll management with FTAPI: Your benefits at a glance. Less paper, more time for important tasks – and a service that distinguishes modern employers.
E2E encryption
All statements are end-to-end encrypted and are only accessible to authorised persons.
Efficient process
Save time creating and sending HR documents to many employees thanks to secure automation.
Certified solution
FTAPI meets the highest data protection and security standards and is GDPR compliant – perfect for companies in regulated industries.
No postage costs
You save high costs for paper, printing, envelopes and postage. Especially today, in times of rising postage prices, this argument is twice as relevant.
Ready for use quickly
After you place your order, we will set up your FTAPI solution within a few days – after which you can start working immediately.
Easy system integration
FTAPI can be integrated into your existing IT systems via standard interfaces (so-called REST API). This way you can simply continue working with your usual tools.
Frequently asked questions.
With automated payroll, we offer you a uniform solution for all employees – even those who do not have their own email address (sales staff in the store, production employees, etc.). The salary statement can then be delivered, for example, as an ePost letter. Completely automatic and without any additional effort. Alternatively, a “dummy” user could also be used. To do this, a user is created in the FTAPI system with a non-existent email address. The employee can access the system and view his or her statement digitally and print it if necessary.
FTAPI offers four security levels to ensure secure and GDPR-compliant delivery of payroll statements. Just like classic FTAPI deliveries, payroll statements can be sent with security levels 1, 2, 3 or 4. Depending on the requirements, we recommend sending with security level 2 (secure link + login) or 3 (end-to-end encrypted).
Sending your digital payroll statements with FTAPI SecuFlows is easy and can be done in just a few steps:
1. Import: Your accounting system automatically transfers the collective files to FTAPI, where they are split into individual documents.
2. Assign: The statements are assigned to the respective employees based on stored data (e.g. personnel number and email address).
3. Notify: Employees are informed by encrypted email that their statement is ready or receive it as an ePost letter.
4. Retrieval and queries: Statements can be accessed securely via the portal. Inquiries are handled directly via the encrypted channel.
We offer a standardised automated payroll management process. This means that only a quick check of your specific requirements (third-party systems, interfaces, type and provision of data) is necessary and our team can then immediately begin implementation. The implementation of FTAPI SecuFlows is usually possible within a few days.
Our promise: We bring everything you need to integrate the process into your IT infrastructure quickly. There is no lengthy project and no code is required. All your data are secure and treated confidentially.
This depends on the specific settings on the server – i.e. on the requirements of your company. Basically, anything is possible, from one day to infinity.
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